Ecco 10 cose da valutare per scegliere il programma PEC più adatto alla tua organizzazione
Sei ancora indeciso? Allora questo articolo potrebbe esserti di aiuto.
Di seguito riportiamo i più importanti elementi a cui devi guardare in un programma PEC prima di scegliere di adottarlo nella tua organizzazione:
1) Licenza o servizio PEC?
Informati sulla modalità di erogazione del programma PEC, se è soggetto a licenza o è erogato sotto forma di servizio. L’erogazione sotto forma di servizio di un programma PEC abbatte i costi ed i tempi di avvio e ti evita perdite di tempo nella manutenzione della infrastuttura.
2) Centralizzazione della PEC?
Verifica la possibilità del programma PEC di gestire più caselle PEC appartenenti anche a provider diversi, centralizzando così le informazioni.
3) Caselle sempre libere?
È importante che il programma PEC consenta di cancellare in automatico i messaggi PEC ricevuti sul Provider, cosi da liberarne lo spazio casella. In questo modo il programma PEC ti assicura che i messaggi PEC vengano sempre scaricati piuttosto che bloccarsi se lo spazio casella provider è pieno.
4) Accessi PEC differenziati?
Un programma PEC che sia davvero di aiuto deve essere in grado di profilare e differenziare gli accessi degli utenti per ciascuna casella PEC. Meglio se i permessi del programma PEC sono differenziati anche tra la lettura e l’invio dei messaggi e ancor più se il programma PEC consente di attribuire agli utenti dei ruoli e gestisce altri raggruppamenti di un’organizzazione, come uffici o gruppi.
5) Smistamenti automatici?
Se la tua organizzazione perde tempo nello smistamento dei messaggi PEC e i criteri di distribuzione sono ben definiti, devi verificare che il programma PEC disponga di logiche di smistamento automatico. Risparmi attività umane inutili e ripetitive.
6) Controllo delle lavorazioni?
Se hai problemi nel tenere sotto controllo la distribuzione, lavorazione e/o approvazione dei messaggi PEC è importante che valuti un programma PEC che abbia funzionalità di gestione dei processi e ti consenta di gestire gli stati di lavorazione di un messaggi PEC, alert automatici via mail ed escalation.
7) Evidenza delle ricevute?
Il programma PEC deve essere in grado di riconciliare automaticamente le ricevute dei messaggi PEC inviati e darti chiara evidenza dello stato di invio di una PEC, meglio se con cruscotti grafici.
8) Invio massivo?
Se fai ampio utilizzo della PEC per comunicazioni identiche inviate contemporaneamente a più destinatari, come l’invio di avvisi di pagamento, fatture, etc, è importante che il programma PEC disponga di funzionalità di invio massivo.
9) Automazione PEC?
La presenza di automatismi per la protocollazione dei messaggi nel programma PEC può essere un ulteriore valore per la tua organizzazione.
10) Unire l’utile al dilettevole
In ultimo……non cercare solo un programma PEC, ottimizza la tua spesa guardando anche a prodotti come piattaforme No-Code che ti consentono, con un unico canone, di usare o realizzare una moltitudine di soluzioni utili al tuo percorso di digitalizzazione.
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